Outdoor Facility Rentals
Rental Procedure
Rental groups must submit according to the relevant group type below. Refer to Outdoor Rental Rates for cost information and general facility rental guidelines for more information about policies and procedures.
Registered Student Organizations (RSOs)
RSOs must adhere to the Event Registration processes outlined by Student Engagement on the Event Registration page and should use the rental rates page as supporting documentation. Requests approved by Student Engagement will be shared with Campus Recreation directly. RSO requests submitted directly to Campus Recreation will not be considered.
Confirmation of the rental will be shared via email by the Events & Facilities Scheduling Team.
Illinois Campus Units
Submit the Rental Request Form at least three weeks in advance. Confirmation of the rental will be shared via email by the Events & Facilities Scheduling Team.
External Entities
Initiate the scheduling process by submitting the Rental Request Form. The minimum timeline for external entities is three weeks in advance.
Confirmation of the rental is dependent on successful registration as a second party with the University, submission of a certificate of insurance, completion of Protection of Minors paperwork (if minors will be present), and an executed facility use agreement. All relevant paperwork beyond the rental request form should be completed and confirmed at least three business days in advance.
Confirmation of the rental will be shared via email by the Events & Facilities Scheduling Team.
Available Outdoor Facilities
Logisitics
Cost
Refer to the Outdoor Rental Rates page for more information about prices for each space.
Cancellations
Outdoor space reservations cancelled due to inclement weather within 24 hours of the event will not be charged. It is the patron’s responsibility to monitor the weather reports and notify Campus Recreation of any changes or cancellations to their reservation.
Title
Outdoor Gear Rentals
Get outdoors and experience your own adventure! Did you know that you can rent camping equipment and other outdoor recreation gear at the Campus Bike Center? We offer everything you need for camping, plus you can get advice from our knowledgeable staff on planning your excursion, what to take, and where to go.
Title
Parties and Community Programs
Looking for more that just a facility rental? Campus Rec offers party packages for your next celebration and community programs. Campus units and community groups can take advantage of custom cooking classes, group fitness classes, sports/activities/games, and more, tailored for your the needs of your group!