Payroll Deduction
Membership Options
Traditional
The traditional option follows the academic calendar. Membership fees are paid upon enrollment and in full. After the first day of a membership period, membership prices are automatically pro-rated based on the purchase date.
Payroll Deduction
The second membership option involves payroll deduction. This option is available year-round to those issued a Faculty/Staff i-card. Members who enroll in payroll deduction remain, active members until they notify Campus Recreation to cancel membership via the payroll deduction cancellation form (this notification must be at least 30 days in advance). Employees who elect the payroll deduction option must agree to participate for a minimum of four months.
The monthly or biweekly deduction is based on the annual membership fee for faculty/staff. The current deduction amount is $41 monthly and $20.50 biweekly. Each August, the membership rate is subject to change. Members will receive an email notification by July 1 if the new membership rates increase.
Payroll Deduction Forms
Download the appropriate form(s) below, complete it, and return it to the ARC or CRCE member services.
- Membership Agreement (pdf)
- Payroll Deduction Authorization (pdf)
- SURS Annuity Deduction Authorization (pdf)
- Payroll Deduction Cancellation Online Form
SURS Deduction
Annuity deduction membership is available to University retirees through SURS. Members who enroll in payroll deduction remain active members until they notify Campus Recreation to cancel membership via the payroll deduction cancellation form (this notification must be at least 30 days in advance). Employees who elect the payroll deduction option must agree to participate for a minimum of four months.
The current deduction amount is $41 per month. Each August, the membership rate is subject to change. Members will receive an email notification by July 1 if the new membership rates increase.
Frequently Asked Questions
Can I sign up for payroll deduction if I am a retired faculty/staff member?
Yes. Download and fill out the SURS Deduction Authorization Form.
Can I sign up for payroll deduction if I am a part-time faculty/staff employee?
Yes, as long as you receive a paycheck 12 months out of the year from the University. At this time, extra help employees are not eligible for payroll deduction.
If I sign up for payroll deduction, when does my membership begin?
Your membership will begin the day you sign up. To enroll, download the membership agreement form and select “perpetual payroll deduction” in part 3 of the form and bring it in to member services at ARC or CRCE.
When will I see the first deduction from my paycheck?
This depends on when you enroll and your pay cycle.
How much will my first deduction be?
Your first deduction will include a full deduction ($20.50 biweekly and $41 monthly).
May I deduct membership fees for family members?
At this time, you may deduct membership fees for spouse/partners or adult dependent memberships. At this time, you may not deduct child membership fees.
May I deduct membership fees for my family if I am not a member?
Yes.
What do I do if I leave the University?
When you know you are leaving the University, it is important that you complete a payroll deduction cancellation form. This form is required a minimum of 30 days prior to the actual cancellation date. Exceptions will be made for relocation 50 miles or beyond (documentation required). You can do this one of two ways: visit member services at ARC or CRCE or complete the Payroll Deduction Cancellation Online Form. Cancellations will not be accepted by phone.
What do I do if I want to discontinue my membership?
You will need to complete a payroll deduction cancellation form. This form is required a minimum of 30 days prior to actual cancellation date. You can submit this form one of two ways: visit member services at ARC or CRCE or complete the Payroll Deduction Cancellation Online Form. Cancellations will not be accepted by phone.
What happens if deductions are not automatically taken, i.e. unpaid leave, extended absence, leave of absence, etc.?
If monthly employees miss two pay periods, their membership will be terminated. If biweekly employees miss four pay periods, their membership will terminated.
Can I pay for my locker via payroll deduction?
As of July 1, 2021, we are no longer offering payroll deduction as an option to pay for a locker. Lockers must be paid for in full for a semester or an academic year.