The Event Management staff handles all facility reservations and scheduling for the Campus Recreation Department, including all internal, club sports, RSOs, departments, and outside groups. The staff is responsible for setup and teardown for all events, communicating with the event representative(s), and monitoring the activity(s) & safety of participants.

Entry Level Positions

Event Management Assistant

• Responsible for completing tasks related to the daily event schedule.
• Coordinate all event setup based on predetermined event layout including the setup of tables, chairs, A/V equipment, recreational equipment, staging, and other equipment as needed.
• Responsible for removal of rental equipment, and restoring all activity space to original condition upon event conclusion.
• Perform light cleaning of the rental equipment and activity space if needed.
• Maintain rental equipment inventory.

Promotional Opportunities

Event Managers

• Oversee events held at Campus Recreation facilities, specifically, ARC and CRCE.
• Assist outside vendors with needs including facility access, setup requests, etc.
• Communicate with outside groups throughout the shift regarding event operations.
• Provide onsite assistance with audio/visual equipment.
• Communicate with other Campus Recreation staff involved with events such as facility management, lifeguards, adventure recreation, or building service worker staff.
• Fulfill the duties of Event Management Assistants as needed.
• Lead the Event Management staff on setup and teardown shifts.
• Assist with Event Management Assistant and other staff training.
• Supervise staff shadow shifts; teach proper Event Management staff procedures.
• This is a security-sensitive position and requires the completion of a background check before work may begin.

Event Program Assistants

• Assist with scheduling of events and facility setup design.
• Communicate with event contacts regarding preparation needs, reservation concerns, and teardowns.
• Create reports pertaining to different aspects of Event Services events and feedback.
• Assess facility and equipment used for invoicing purposes.
• Schedule and coordinate Event Management staff for events.
• Conduct follow-up surveys/assessments after events.
• Attend all Late Night Dance events and assist with logistics and oversight of the evening.
• Fulfill the duties of Event Managers and Event Management Assistants as needed.
• Serve as a liaison between the professional and student staff.
• Assist with the interview and hiring/promotion process for the Event Management staff.
• Create, implement, and lead staff training programs.
• Assist in reviewing administrative paperwork relevant to employee certifications and payroll.
• This is a security-sensitive position and requires the completion of a background check before work may begin.

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